Board of Director Meeting
March 25, 2025
Y’s Men Club
Call To Order: Dwayne Atherton, President
Quorum Met: 4 Executive; 4 directors, 32 members present
Minutes of last meeting: Patty Edwards
Patty read and submitted the November 26, 2024, minutes for approval seconded. Motion carried.
Old Business Items:
Cantebury Club. Dwayne discussed with the members the portion of the trails that the new Cantebury club is requesting from our managed trails. The executive met in December to discuss the issue due to the urgency of the meeting with QuadNB, Dwayne and the Cantebury club.
The executive had decided that it was in our best interest to allow them what they were requesting.
Dwayne asked for motion that the members supported the executive decision. Brian McHatten made the motion, seconded by Scott Edwards. Motion carried
Bob spoke in regard to the new club and mentioned that QuadNB has postponed their decisions in regard to the Cantebury club.
Town Discussion on Street Access: Don provided an update on discussions with the Town on street access. Mayor Trina Jones had sent an email to Don indicating there have been good conversations with Town Council in regards to street access. The Town will proceed with hiring a 3rd Party to review the current trail system and have them make recommendations that would best suit everyone.
Dave’s Sport Rally- The rally is scheduled for July 12th, 2025. Scott, Dwayne and Don have a meeting scheduled with Dave’s to continue discussions on the Rally
Treasurer Report: Wade McLellan, Treasurer
Financial Report – Wade submitted, and Larry seconded for approval of both Chequing and Savings report. Motion Carried.
Trail Permit Sale Report: Patty Edwards, Vendor Manager
Patty presented the vendor sales report. Kojaks has now been set up to sell our daily and weekly passes
Facebook Report: Linda McHatten, FaceBook Co-ordinator
Linda reported that we would have approximately 1380 members.
Linda has now set Kendall up as an administrator to the Facebook page to allow for quick updates on trails
Trail Report: Kendall McLean – Trail Manager
Trail 5001 – after vote in November meeting to grade and gravel with extra funding received from QuadNB to extend our TIF, the first major winter storm hit and the trail was blocked with trees and brush. The contractor cleared the trail rather than grade and gravel as that was not possible due to snow covering. The decision was made to spend the money rather than lose it. Budget was $25K. Final bill came in at $29842. ATV usage signs were posted to deter ATV/SXS usage during off season. Removed signage up to Deerville. Centreville snowmobile club does not require our signs to be removed.
TIF has been submitted for further trail maintenance from 560 to Centreville.
Trail 5002: installed arrow signage and cleared brush around signs.
Still waiting word on HUP approval to add trail to QUAD app.
Trail 25: Construction not 100% done yet at Reserve. Temporary sign has been installed to help follow trail at Reserve. More permanent signage will be added in the Spring.
5004 – trail into Eel River Falls- no work done last year. Will need signage and minor maintenance. Requires clearing for parking and turn around
Future Trails: still working on sorting 100’s of PID’s to ID landowners through Knoxford from Centreville to River de Chute. Still have some map planning and organizing to complete. Centreville to Florenceville is mapped . Owner ID still ongoing. Been in touch with the Mayor of North Carleton but have not set meeting date yet to discuss future trails from Florenceville to Centreville and Mars Hill Boarder Crossing.
Maintenance Days- will need to sign and inspect Trail 5000 trail opens April 15th. Budget suggests that this year we will only fill in the holes, spreading this work over the year between Red Bridge and Twin bridges
Trail 5001- signage to 560 and inspection
Trail 5002- trail inspection, bush cutting, and ID the bridge work required
Trail 5004- trail inspection, signage, parking/turn around
Trail 23- opens May 01- trail inspection and signage
Kendall mentioned the new trespassing act: you must have written landowner permission to use the land. This includes walking on the property. The applies to all agricultural land. There is the potential for a fine of up to $4500
Please be respectful of all landowners and get permission prior to using their land. The benefits are developing relationships with club members for future trail planning and proving we can be respectful of private property.
Bob mentioned that the Victoria club will also be working on trail expansion this year hopefully expanding to connect to some of our future trail plans.
Committee Report : No committee reports were given.
New Business: Dwayne Atherton, President
ATV Raffle- Dwayne updated the membership on the ATV raffle. The executive worked with Dave’s Sports to secure a 2025 Polaris Ranger 1000 to be raffled off at the Rally on July 12th. Don Calhoun will be managing the tickets. All members are asked to assist with the sale of the tickets. If we sell 650 tickets or less the raffle will revert to a 50/50 draw. The executive will be looking to book events prior to the rally to help with ticket sales.
Home Hardware Trade Show- An outdoor sport trade show has been organized by Scott Edwards to be held at Brennans Home Hardware on March 29th . All our local vendors will be participating in the even. We will have a table set up to sell raffle tickets.
The Debec rally has been scheduled for June 14th. The Debec Rec Council will once again be hosting the lunch in Benton. The Rec Council will also be taking care of the Poker Hands. We will be looking for club volunteers to assist on the day of the Rally for tasks like registration, prize organization, 50/50 sales, etc.
The annual trip to Jack’s Pizza has been scheduled for May 3rd. We will be selling 50/50 tickets this year for anyone that would like to participate. We will be meeting in the field across from Maliseet Fuels at 9 AM
QuadNB will be holding the AGM in Miramichi this year on April 5&6. Due to the event being held early this year we were not able to reach to members for attendance. Dwayne made a motion that he and Kendall could attend on the clubs behalf. Motion seconded by Brian McHatten. Motion carried.
QuadNB has increased the portion of the sale of trail passes that must be submitted to them from $10 to $13 effective April 1st 2025.
Bob Stokes let us know that Skedaddle Club has their night run scheduled for July 26th this year.
Bob Stokes mentioned that the information meeting in regards to the Brighton Wind Farm will be held next week.
Next Meeting: April 29, 2025 – Y’s Men Club; 7:00pm
Adjourn Meeting: Dwayne made a motion to adjourn the meeting, seconded by Glen Martin